Expenses Updated June 17, 2026 19:08

Overview

Track your business costs by recording expenses in Jobber. You can attach receipts, mark expenses as reimbursable, and link them to jobs — all in one place.

Entering expenses into Jobber allows you to keep track of your costs. You are able to upload copies of the receipt, select if it's reimbursable to your team, and record the expense against a job. Expenses can be entered from the Jobber mobile app or on any device by logging in at jobber.com 

Use this article to learn about tracking expenses on jobber.com. To track expenses from your phone or mobile device, see Expenses in the Jobber App.

This article covers expenses on jobber.com, check out Expenses in the Jobber App to learn about the app. 

Record an expense

You can record an expense from multiple places in Jobber: 

Record an expense from Expenses page:

1. Select Expenses from the left side navigation.
2. Select + New Expense in the top right.

Record an expense from a job:

1. Select Jobs from the left navigation, then open the job.
2. Scroll to the Costs section and select New.

You can add an expense on a job, by navigating to the job you want to add an expense to. From the job, scroll down to the Expenses section, and click New Expense to create an expense that will be associated with this job. 

Add expense details

Next, enter the expense details. Every expense item in Jobber can contain the following information:

• Expense date: Default is the current date, click to modify it.
• Expense name: A name for the expense. This will auto-complete for expenses you enter frequently.
• Expense details: Provide details of the expense (This is optional).
• Expense amount: The amount of the expense.
• Reimburse to: Specify if the expense needs to be reimbursed to a user.
• Job: You can attach the expense to an active job.
• Accounting code: Select an account to categorize this expense under. This option will only be visible if accounting codes have been set up in the Expense Settings.
• Receipt: You can upload an image of the expense receipt.

Expense settings

To navigate to your expense settings:

1. Select the Gear Icon, then select Settings.
2. From the settings menu, select Expenses.

This is where you can set up accounting codes which will be used to categorize the types of expenses that will be entered into Jobber. To add a new accounting code, click + New Code.

To edit an existing expense (for example, to change the accounting code name), locate the expense from the list, then select Edit.

Report on expenses

To view the Expense Report:

1. Select Expenses from the side navigation.

2. Click the View Report button at the top of the page. 

Alternatively, you can navigate to the Expense Report through the reports section:

1. Select Insights from the side navigation menu, then select Reports

2. Click the Expenses report from the Expense section.

If you wish to see the expenses that have been added for a particular client or job, sort the report by the Client name or Job # columns to group all expenses together. 

To add or remove columns from the report, click the Columns button found at the upper right of the report then select your columns. 

The columns available for the expenses report are:

• Item name
• Details
• Total $
• Entered by
• Reimbursable to
• Job #
• Job address
• Date 
• Client name
• Job description
• Accounting code
• Open - The icon in this column opens the expense details 

Mark reimbursable expenses as paid

When you enter an expense and mark it as reimbursable, it means a team member paid for it out of pocket and needs to be paid back. To track and mark those expenses as paid, use the Confirm Payroll section within Timesheets.

1. Navigate to Time Sheets, then select Confirm Payroll. Any reimbursable expenses you've entered appear here automatically.
2. Select Awaiting Payment beside the team member you want to reimburse.
3. Check the boxes beside each expense you have paid. Use the quick select options to select all or none.
4. Select Mark Paid.

Note: If you haven't already approved the team member's timesheets, Jobber approves them automatically when you select Mark Paid. Confirming payroll cannot be undone.

Upload expenses using supplier invoices

On Jobber's Plus Plan, you can upload supplier invoices directly from the Expenses page. Jobber scans each invoice, extracts the details, and matches it to the right job. You review every draft before anything is saved to a job.

To upload a supplier invoice:

1. Navigate to Expenses.
2. Select New Expense.
3. In the upload drawer, drag and drop your PDFs or use the file picker to select them. You can upload up to 25 documents at a time.
4. Select Upload.

Select the Uploads tab to monitor progress. Jobber extracts supplier name, invoice number, amounts, and purchase order (PO) number from your uploads automatically. When processing is complete, review each draft and select Approve to create the expense, or Discard to remove it.

Learn more about Automated Job Costing