Table of Contents
Overview
Your team can clock in and out of jobs and track expenses from anywhere, so you can prep payroll faster.
Time tracking is available on select plans. View our current pricing plans.
To check what plan you're on, navigate to the Gear Icon > Account and Billing. If you have any questions about your plan's features or pricing, our support team is here to help!
To get to the timesheets section, click Timesheets from the left menu. This page shows the time entries that have been created by you and your team entering time manually and from starting and stopping the timers from the Jobber app. Timesheet is where you can add, edit, or delete timers. The time tracked is displayed here in hours and minutes.
This section has a sidebar where you can access Approve Timesheets and Confirm Payroll.
There are two categories of timers: general timers and visit timers.
General timers are not tied to a job and are good for tracking time between visits, breaks, or unscheduled time. Visit timers are tied a specific job and the timer is started from a visit. Time can be allocated to either of these categories.
View timesheets
From Timesheet you can view the time entries for different user. The time entries are created by users starting and stopping timers in the app, or manually entered on jobber.com.
GPS waypoints are logged when a user starts and stops a timer so that you can tell where they were when the timer was started and stopped. These waypoints can be viewed by clicking the GPS buttons on each time entry, from the waypoints report, or from the map view of the schedule.
To switch whose timesheet you are viewing, click Switch User and select the user.
To change the date, click the calendar at the top. You can also switch between a day or week view of timesheets.
If you are viewing weekly time entries, any approved time will be disabled from editing indicated by a * next to the total time tracked for that day.
Add time
Time entries can be manually added. To add a time entry, click + Add Time. You can enter the category (general or related to a job), start and end times, duration, add notes, and click Start.
To stop a running timer, click Stop.
To edit or delete a time entry, click the Edit or Delete buttons next to it.
Labor on jobs
Time entries for jobs show in the Labor section of the job. Time entries can be added both manually from the job, from Timesheets on the side navigation, or by using timers in the Jobber app.
We display the labor timesheet entries without showing the seconds, but we calculate the labor costs with the seconds to ensure accuracy. This means that sometimes the labour cost for a time entry is slightly different than what you would get if you multiply the hours and minutes by the labor cost rate, as we are calculating the value by multiplying the labour cost rate by the duration including seconds.
If a team member has a visit timer currently running, it will be indicated by a running clock icon. Labor costs for job costing (available on select plans) are not calculated until the timer has been stopped.
To manually add time, select New Time Entry to manually add time that an employee has worked to this job. Then enter the:
- Start time an end time (duration will be automatically calculated based on these times)
- Notes
- Date
- Employee cost per hour (available on select plans as part of job costing)
Below the fields, you'll see the total cost based on what you have filled out. When you're done, select Save Time Entry.
Timesheet report
Navigate to Reports > Timesheet Report. The timesheet report is where you might view your time entries for processing your company's payroll.
At the top of the report you can change the date range, and the report will show an overview of hours broken out by user.
Under this there is a list report of all the entries.
To export the report click Receive Excel Copy.
You can add or take away columns from the report using the Columns button. If you want to change between a list report and a growth or cumulative report click the Growth or Cumulative buttons.
The hours column in this report does not show time in hours and minutes the way the Timesheet page does. Time here is displayed in hours with decimal places, so 2 hours and 30 minutes would be displayed as 2.5 in the hours column.